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Recording an Informal Meeting – Take the Lead!

recording an informal meeting

Recording an informal meeting can reveal hidden treasure.  Some meetings are called with a particular goal in mind.  And sometimes we get together just to see what will happen.  We might be trying to solve a problem. We might be airing new ideas, reporting on research, arguing over best practices.  Maybe everyone ended up in the lunchroom at the same time and things got popping.  Did anyone call a stenographer?

Make a recording!

With so many people carrying a smartphone, it can be straightforward and unobtrusive to record a discussion.  Check with the other people, and record it with your phone. Upload the files at the Tigerfish website (just click the ORDER HERE button) and choose which speed of service you want.  It can all be done online. Then share the transcript with the group. This can be the basis for further discussions, online or in person, formal or informal.

Recording an informal meeting takes leadership

Recording a casual meeting is easy.  Now, how do you lead the meeting to maximize your benefit?

If you find yourself in an intriguing discussion and decide to record it, take the lead! It can be useful if someone facilitates, especially if more than five people are taking part.  If you want to be that helpful and fearless person, here are some tips for having a fruitful informal meeting that will produce a useful recording:

  • Define a topic.

If there isn’t a preset topic, you can help define topics as they emerge.  This will help push the talk into useful areas.

  • Foster openness.

Allow the group to choose topics organically and approach them from diverse perspectives.  Don’t let one group or perspective dominate.  Appreciate difference and try to find the common threads.

  • Encourage equal participation.

Ask questions, elicit opinions, help people be heard.

  • Summarize and clarify ideas and arguments.

This moves discussions forward, makes people feel valued, and minimizes misunderstanding.

  • Conclude the meeting when appropriate.

Recap important points and what the next steps might be.

Lively discussion arises spontaneously.  Meetings happen all the time.  Record them.  With Tigerfish Transcribing you can harness that energy and find out what everyone’s talking about.

Jason Avery / Best Practices

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